Governments and organisations around the world are under pressure to enhance efficiency, reduce costs and meet increasingly stringent compliance standards.
The adoption of Qualified Remote Signing (QRS) has emerged as a crucial solution, enabling the signing of legally binding documents remotely, while providing operational efficiency. QRS is transforming public sector institutions by replacing cumbersome paper-based processes with streamlined digital workflows.
In this blog, we explore how Qualified Remote Signing, delivered by Ascertia’s advanced SigningHub platform, revolutionises government operations, helping them save time, reduce costs and enhance security.
Government agencies handle vast amounts of documentation daily, from citizen service applications to internal approvals and regulatory filings.
Traditionally, these processes are slow, labour-intensive and prone to human error. This is especially true when physical signatures are required. Outdated signature processes delay decision-making and lead to increased operational costs.
By integrating Qualified Remote Signing, governments can streamline these workflows. Documents can easily be signed electronically from any location, removing the need for in-person meetings, physical paperwork or mailing documents. This reduces processing times significantly, enabling government agencies to act swiftly and efficiently.
For example, government procedure departments can finalise contracts with suppliers in minutes, while tax authorities can expeditiously review and approve tax documents without needing physical signatures. Qualified Remote Signing empowers public sector entities to work faster, more accurately and with greater flexibility.
One of the biggest challenges governments face is managing tight budgets while delivering high-quality services. Paper-based processes carry substantial direct and indirect costs, such as:
These costs accumulate over time and divert valuable resources away from critical areas.
With QRS, government agencies can eliminate many of these expenses by digitising their document workflows. Paper is no longer required for signing, storing or distributing documents. This leads to reduced administrative overheads and leads to shorter approval timescales – which leads to lower operational costs.
Qualified Remote Signing offers a highly secure solution that ensures only authorised individuals can sign documents, maintaining the integrity of sensitive operations.
In many jurisdictions, regulations such as the European Union’s eIDAS (Electronic Identification, Authentication and Trust Services) mandate specific standards for electronic signatures. With QRS, governments can be confident they are meeting these regulatory requirements, ensuring their digital transactions carry the same legal weight as handwritten signatures.
Additionally, Qualified Remote Signing provides tamper-evident signatures. This means that any attempt to alter the signed document after the fact is immediately detectable which guarantees the authenticity and integrity of official records, safeguarding government agencies from fraud and legal disputes.
Today’s public increasingly expect government services to be accessible online.
QRS enables governments to deliver essential services remotely, including:
This level of convenience enhances public engagement, fosters trust in digital government initiatives and reduces the strain on public offices.
Furthermore, this accessibility is particularly invaluable during emergencies, such as natural disasters or global pandemics, where remote operations are crucial for continuity of public services.
Ascertia is a global leader in delivering advanced digital signature solutions that meet the highest standards of security, compliance and user experience. Through our powerful SigningHub platform, we enable governments and enterprises to implement Qualified Remote Signing efficiently, ensuring seamless and secure document workflows.
We designed SigningHub to provide a complete digital signature solution that meets the diverse needs of modern government operations. It’s available as a cloud-based platform or on-premise, providing data sovereignty and complete control.
Whether it’s signing high-volume transactions, sensitive contracts or enabling citizens to access public services remotely, SigningHub delivers the tools and functionality required to support efficient, secure and legally compliant operations.
With SigningHub, governments can take advantage of:
By implementing SigningHub, government agencies can reduce operational inefficiencies, cut costs and enhance security—all while providing the convenience and flexibility that citizens demand. With Ascertia’s proven expertise and innovative technology, transitioning to Qualified Remote Signing has never been easier or more effective.
Take Algeria for example. The Algerian government uses Ascertia's PKI and signing products to deploy services for natural and legal persons at a national level - streamlining processes without sacrificing on security. Saudi Telecom Company, the largest Trust Service Provider in Saudi Arabia, have also deployed our full signing stack - including SigningHub and ADSS Server - to provide local and remote signing.
In addition to the operational and financial benefits, Qualified Remote Signing also contributes to the government’s sustainability goals.
By reducing reliance on paper, ink and physical storage, governments can significantly reduce their environmental footprint. This aligns with the growing global movement towards greener, more sustainable operations and demonstrates a commitment to responsible governance.
As governments continue to modernise and digitise, Qualified Remote Signing will be essential in driving greater efficiency, cost savings and security. With SigningHub by Ascertia, public institutions can confidently adopt digital transformation, knowing that their processes are secure, compliant and futureproof.
By adopting QRS, governments can not only enhance their operational capabilities but also provide citizens with faster, more accessible services. As the demand for digital services grows, Qualified Remote Signing will remain a cornerstone of efficient, cost-effective and secure government operations.
Learn more about Ascertia’s remote signing solutions or contact us to discuss your unique requirements.